For PRISM Logistics, technology is about improving service and helping our team better serve our customers.

One of the systems we’ve invested in this year is Conduit’s Yard Management System (YMS) for our fast-growing Stockton facilities. These systems can substantially improve third party logistics provider (3PL) control, communication and operational efficiencies in one of the most challenging aspects of the operation – traffic management coordinating inflow, directions to dock doors for loading in the constantly moving yard outside the warehouse.

We’re partnering with Conduit on their yard management system and, with good results from the pilot project in 2024, are now rolling out the system to more of our Northern California warehouse facilities. Here are top reasons why yard management systems are worth a look.

1. Real-time visibility in yard operations

One of the standout features of Conduit’s YMS is its ability to provide real-time visibility into yard operations. This means we can track the exact location and status of each trailer and vehicle in our yard, all through a centralized dashboard.

In heavily manual operations, locating a specific trailer can involve prolonged search, leading to operations delays. With Conduit, we know precisely where each trailer is parked, which ones are loaded and ready for dispatch, and which docks are currently available.

This level of clarity not only speeds up decision-making but significantly reduces the bottlenecks. For instance, if a trailer needs to be redirected for an urgent shipment, our yard managers can do so instantly, ensuring that our operations stay on track and our customers remain satisfied.

2. Optimized yard space utilization

Maximizing yard space utilization is critical, especially given the increasing volume of traffic we manage. Conduit’s YMS provides an aerial view of our yard, detailing which spots are occupied and which are free, helping us avoid congestion and inefficiencies.

With Conduit’s intelligent routing feature, spotter trucks are guided to the optimal parking spots at the right time, significantly improving traffic flow and reducing unnecessary movements. This completely avoids congestion and confusion, with drivers receiving immediate, clear and accurate direction, prompted by real-time data. 

By effectively managing yard space, we not only enhance operational efficiency but improve safety within our facility.

Dock scheduling in the Conduit YMS is automated based on factors such as shipment size and cargo type. This ensures that our docks are utilized optimally at all times.

Furthermore, by integrating the YMS with our Warehouse Management System (WMS), we can proactively prepare for incoming shipments. This synchronization means less waiting for drivers and a smoother overall operation, ultimately enhancing our service delivery to customers.

3. Improved operational efficiency

Our warehouse team particularly appreciates the administrative and management benefits that accompany operations efficiency gained with Conduit YMS. The system’s automated processes have replaced many of our previous manual tasks, reducing paperwork and streamlining communications between our yard managers and warehouse teams.

For example, the YMS automatically assigns dock doors based on current availability, minimizing wait times for drivers and preventing congestion in the yard. Additionally, it helps schedule our yard staff more effectively, ensuring we have the right number of people on the ground when demand is highest.

4. Direct Cost and time savings

There are also direct savings of both cost and time in automating yard management. By improving dock scheduling and optimizing yard space, Prism has reduced the time our trailers spend idle, enabling us to process more deliveries and shipments in the same timeframe.

Conduit’s system also alerts us when a trailer is nearing its time limit, helping us take proactive steps to avoid costly demurrage charges. Overall, these improvements have positively impacted our bottom line and enhanced our service delivery.

5. Lower lead times

The reduction in lead times is one of the most impactful benefits we’ve experienced since implementing Conduit’s YMS. The enhanced real-time visibility, coupled with streamlined workflows, means our trucks spend less time idling and more time being processed.

For instance, as soon as a truck arrives at our distribution center, the YMS automatically processes its arrival, assigns it to the appropriate dock, and notifies relevant stakeholders. This significantly expedites check-in, reduces wait times, and ultimately leads to quicker turnaround times for our shipments. This is especially important in a fast growing operation like ours. 

6. Reduced manual and human errors

By automating many of our previously manual tasks, the system has minimized the chance of mistakes through human error, such as mislabeling trailers or incorrectly assigning dock doors.

We’ve seen an improvement in accuracy due in large part to the system’s reliance on digitized operations, replacing our former handwritten logs and verbal communications. With this improved accuracy, we’ve seen a decrease in disruptions and a corresponding increase in overall operational efficiency – even as overall volumes increase.

7. More efficient, accurate stakeholder communication

A key factor in the success of our logistics operations is effective communication among all stakeholders. Conduit’s YMS enhances this communication, providing real-time updates to our drivers, yard managers, and warehouse teams.

For example, drivers receive notifications about when to arrive, where to park, and when to load. This level of clarity ensures everyone is on the same page, eliminating confusion and chaos while promoting a unified workflow throughout our operations.

8. Redeployed warehouse team focus

The automated communication among all stakeholders improves data accuracy and overall logistics efficiency in the yard. Simultaneously, Prism gains the time formerly spent by our warehouse team on the phone, directing drivers, troubleshooting backups, clarifying parking and pick-up assignments. Rather than reacting and troubleshooting issues, Prism’s team members can proactively focus on more strategic matters, from analytics to implementing new ideas and postponed projects.

9. Increased security and accountability

Security is paramount in logistics, and Conduit’s YMS addresses this concern effectively. The system incorporates advanced tracking technology, enabling us to monitor assets with precision and verify that the correct goods are loaded onto the right trailers.

Furthermore, every action in the yard—from the arrival of a truck to dock assignments—is logged and traceable. This transparency not only assures our customers that their goods are being handled with care and precision, but helps us quickly pinpoint and address any issues as they arise.

10. Data analytics and reporting

Lastly, the robust data analytics and reporting capabilities of Conduit’s YMS are invaluable for our operations. The system collects and analyzes critical metrics, allowing us to identify areas for improvement and make informed decisions to enhance our overall performance.

For instance, by measuring operational efficiency and carrier on-time performance, we can continuously refine our processes and strategies. These insights empower us to adapt quickly to changes and challenges, ensuring we remain a trusted partner for our customers. 

In an industry where every moment counts, PRISM Logistics has always been at the forefront of adopting innovative solutions to streamline operations and enhance service delivery.  We’re proud to partner with Conduit and deploy its Yard Management System for PRISM Logistics’ growing facility operations. This is a perfect example of automation driving efficiency in measurable ways, from enhanced visibility, to optimizing traffic flows to improved data accuracy and improved communication among team Prism.

Contact us today to request a quote and learn how we can help your business lead with integrity and survive the supply chain crisis.

ABOUT PRISM LOGISTICS: As a warehouse services and warehouse distribution management company, PRISM Logistics provides value-added fulfillment and pick & pack services for B2B and B2C operations in California. For more information about PRISM Logistics Warehouse and Distribution services, request a quote. Follow PRISM Logistics on LinkedIn and Facebook for food logistics and 3PL news.